| Confederate States of America, Subsistence Bureau |
| Richmond, Va., September 15, 1864 |
| |
| The following have been adopted as the
regulations governing officers of the Subsistence Department in the
issuing, receiving, and shipping of subsistence stores: |
| An officer issuing stores shall deliver
or transmit promptly to the receiving officer an exact list of them
in duplicate invoices, stating the number of packages and the gross,
tare, and net weight. He shall see that the gross, tare, and net
weight are distinctly marked on each package. He shall see that the
number of packages and gross, tare, and net weight are distinctly
marked on the transportation invoice, waybill, or bill of lading. He
shall take from the quartermaster or railroad agent in charge of
transportation duplicate receipts corresponding with the
transportation invoice. If he fails to receive from the receiving
commissary a receipt corresponding with the invoice forwarded to
that officer, he shall forward to this Bureau, with his provision
return, one of the duplicate receipts of the quartermaster or
railroad agent as evidence that the shipment was made. If the
forwarding commissary fails to pursue this course he shall be held
responsible for any loss or damage sustained, unless it can be
proven that the loss or damage resulted from no negligence on his
part. |
| The receiving officer shall return
promptly to the issuing officer duplicate receipts for such amounts
as are actually received by him. |
| If the officer to whom stores are
forwarded has reason to believe them miscarried, he shall promptly
inform the issuing officer, the quartermaster, or railroad agent
whose duty it was to forward the stores, and the bureau of the
department to which the property appertains. |
| When stores received do not correspond
in amount or quality with the invoice, they will be examined by a
board of survey; or if that is impracticable, he shall take the
certificate of one or more commissioned officers; or if that is
impracticable, he shall take the affidavit of one or more
disinterested parties as to the condition of the stores when
received and the amount of loss sustained, and this report will be
communicated to the proper bureau, to the issuing commissary, to the
quartermaster or railroad agent forwarding the stores, and to the
officer authorized to pay the transportation account. If the
receiving officer fails to pursue this course he shall be held
responsible for the full amount of the shipment. Damages recovered
from the carrier or other party liable will be refunded to the
proper department. |
| Commissaries will, when large shipments
are made in succession, cause each package to be marked in such a
manner as will enable the receiving officer to distinguish the
different shipments, and will notify him of the particular mark. |
| By direction of the Commissary-General |
| S. B. Brewer |
| Major and Commissary of Substence |
|