LVA, RRB 9/29/1864

Proceedings of A Conference with Virginia Railroad Companies held at Richmond, Virginia, September 29, 1864
   At a Conference held on the 29th of September, 1864, at the Office of the Board of Public Works of Virginia, in the Capitol at Richmond, between the Representatives of Virginia Railroad Companies and Lieutenant Colonel F. W. Sims, Chief of the Railroad Bureau of the Quartermaster's Department of the Confederate States, for the purpose of considering the propriety of increasing the rates of compensation aid for Government transportation on Virginia Railroads --
   Present: Lieutenant Colonel F. W. Sims, Assistant Quartermaster, representing the Government and the following Railroad Companies:
   Richmond & Danville Railroad Company -- By C. G. Talcott, General Superintendent
   Virginia Central Railroad Company -- By H. D. Whitcomb, General Superintendent
   Petersburg Railroad Company -- By C. O. Sanford, Esq., President
   South-Side Railroad Company -- By H. D. Bird, Esq., General Superintendent
   Richmond & Petersburg Railroad Company -- By Charles Ellis, Esq. President
   Richmond, Fredericksburg & Potomac Railroad Company -- By P. V. Daniel, Jr., President
   On motion,
   C. O. Sanford, Esq., was appointed Chairman, and H. D. Whitcomb, Esq., Secretary.
   The object of the meeting having been fully discussed by Colonel Sims and the Representatives of the different Companies, and tabular statistics having been presented by each Company, exhibiting among other things its gross receipts and current expenses, its receipts from the transportation of troops and Government freight separately stated, and the estimated depreciation of its roadway and equipments; after consideration, it was
   Resolved, That a committee, consisting of Lieutenant Colonel Sims and Messrs. P. V. Daniel, jr., C. G. Talcott, and H. D. Bird, be appointed, to whom shall be referred the papers presented at this meeting, and who shall report to an adjourned meeting, to be held at the same place on the 5th of October, such rates of compensation for Government transportation, and such regulations concerning the performance of such transportation as they may deem just and necessary.
   On Wednesday, the 5th of October, the conference having reassembled according to adjournment, the Committee appointed at the former meeting, made the following report:
   The Committee, to whom was referred the subject of increased rates of fare and tolls on Government transportation, and the statistical statements furnished by the several Railroad Companies here represented, having carefully considered the same, respectfully report and recommend the following rates:

For Troops

   All vouchers given for transportation of men shall be charged for at the rate of ten cents per mile per man, except for men carried over the Richmond & Petersburg Railroad, on which two dollars per man shall, for special reasons, be paid for all distances.

For Freights

   1st Class -- powder and fixed ammunition -- $2.62 1/2 per 100 lbs per 100 miles.
   2d Class -- all articles not enumerated in any other class -- $1.75 per 100 lbs per 100 miles.
   3d Class -- live stock -- $210 per car load per 100 miles.
   +++ Six head or less of horses, mules, or cattle, shall constitute a half car load, and be charged as such.
   4th Class -- hay, fodder, shucks and straw, (compressed in bales,) bran and mill offal, and coal -- $175 per car load per 100 miles.
   +++ Quartermasters shall express on their vouchers the number of bales transported, and each bale shall be estimated to weigh 600 lbs.
   5th Class -- camp and garrison equipage of troops in motion, mounted guns, caissons, forges, battery wagons, ambulances, and other government vehicles -- $135 per car load per 100 miles.
   +++ Any single vehicle (except a four-horse wagon) will be charged as half a car load.
   6th Class -- wood, lumber, stone and bricks, (to be loaded and unloaded by Government,) t be $115 per car load per 100 miles.
   +++ No train specially ordered for transportation of above articles, shall consist of less than twelve cars; and, when it is detained by the Government in such service over ten hours, the usual rates of detention shall be charged.
   Rule 1st -- For all articles carried less than fifty miles, the rates shall be to-thirds that for 100 miles; 50 miles and less than 100 miles, the charge shall be for 100 miles; over 100 miles, the rates shall be pro rata per mile by 100 rates' rates.
   Rule 2d -- Extra or special trains, ordered by proper military authority, to be paid for at the rate of $5.25 per mile for the locomotive and one car; and for every additional car seventy cents per mile for freight cars, and $1.05 for passenger cars -- to be charged one way.
   Rule 3d -- When a military officer, having proper authority, orders a train to be held in readiness for the transportation of troops or things, the proper charge shall be for the locomotive $100 per day, and $8 per day for each car, including the services of conductor, engineer, firemen, and train hands, while so held, and no charge to be less than for one day.
   Rule 4th -- When trains of one road pass over another, carrying troops or things for Government, the road owning the train shall receive as compensation one-half of its earnings, to be paid by the Government, and the Company owning the track the other half. When cars alone are furnished, the Company owning the cars shall receive as compensation one-fourth of the earnings of said cars, or, if the engine alone is furnished, the Company owning the engine shall receive one-fourth of said earnings.
   Rule 5th -- The Government should in all cases state by what train -- passenger of freight -- the transportation is to be performed; and, when it is by passenger trains, fifty per centum additional to the foregoing rates shall be charged.
   Rule 6th -- For the transportation of the bodies of soldiers that are killed in battle, or die in service, each road shall adopt its own rules and rates of charge.
   Rule 7th -- All communications and requisitions pertaining to transportation shall be made in writing daily by Quartermasters to the proper officers of the roads over which said transportation is required.
   The committee submit the following, and recommend its adoption:
   Resolved, That the rates of transportation for troops and freights, and the rules of charge regulating the same, as set forth in this report, be, and the same is hereby, adopted, to take effect on the 1st of September, 1864; and that on the 18th day of January next a similar Convention of the representatives of the Virginia Railroad Companies be held in this city, to confer with the Chief of the Bureau for Railroad Transportation as to any modifications of these rates, which may at that time be deemed necessary or proper.
   They also recommend the adoption of the following resolutions:
   1. That each railroad package for transportation shall be weighed at the time they are delivered to the Railroad Company. Weighing to be done by the Quartermaster of the post or his Assistant in presence of the Railroad Agent. Packages shall be in proper shipping condition according to commercial usage.
   2. Scales shall be tested by both officers before the weighing commences.
   3. Packages shall be marked or remarked plainly with the weight, and any other marks on the box shall be marked across the figures, but not obliterated.
   4. The freight bills shall be made out by the Quartermaster or his Assistant to agree with the last marks on the packages.
   5. When the goods have arrived at the point of destination the post Quartermaster shall at once reweigh all packages in presence of the Railroad Agent, and do all that was required by the foregoing rules -- such as testing scales, &v. -- so far as may be necessary.
   6. If any packages are found to be short in weight, the Quartermaster shall classify such as were manifestly transported properly, but from natural wastage are short in weight. Upon all such no deduction shall be made, nor any charge for damages, to be paid by the Railroad Company.
   7. On all packages, which have been broken open and goods lost, the Quartermaster shall first make a deduction from the gross weight of the package for what he may judge to be the natural wastage, and then charge the Company with the weight of the goods lost.
   8. If at the point of shipment the goods from any cause are not weighed, the Quartermaster shall mark across the freight bill the words "not weighed," in which case the Railroad Company shall not be held responsible or charged damages for loss of weight, unless the Quartermaster adduce proof that the loss occurred after the freights were receipted for and before their arrival at their point of destination.
   9. Whenever freights are required by the Government officer in charge of them to be carried in cars, which are not owned by the Company over whose road they are carried, and are insecure, without the consent of the Company liable for their transportation no losses of such freights shall be charged against such Company, unless such losses are the result of culpable neglect or misconduct of such Company or of its officers or employees.
   10. When Government freight is consigned to a point on a road where there is no depot, the Agent of the road delivering the article shall make affidavit to their safe delivery, or otherwise as the case may be, which, in the case of his inability to procure a receipt from the proper Government officer, will constitute a sufficient voucher.
   11. When, by reason of a movement of the army, a large force is congregated near a depot sufficient for ordinary business, but not adequate to the great addition, the Government officer to whom they are consigned must receive them promptly, a the Railroad Company will not be responsible beyond what can be stored in their regular storehouses.
   On motion,
   The foregoing resolutions were unanimously adopted.
   On motion,
   The secretary was instructed to have 300 copies of the foregoing proceedings printed at the expense of the Railroad Companies represented.
   And then the meeting adjourned.
C. O. Sanford, Chairman
H. D. Whitcomb, Secretary